TitleFacilities, Calendar, and Event Supervisor
Department Name3210-Presentations

Interlochen Center for the Arts is looking to hire a Facilities, Calendar, and Event Supervisor. This position is part of a collaborative production team and is responsible the management and oversight of institutional and facilities schedules & management of the facility rental process (50%) and additional duties include design & production responsibilities (50%). 

Major Job Responsibilities:

  • Planning best allocation and utilization of space and resources.
  • Manages the facility and production request work order system. Assigns tasks to the appropriate team member(s).
  • Prepares and maintains institutional calendar including Camp (including Post Camp), Institutes, and Academy.
  • Schedule facilities and services for institutional events.
  • Managing and leading facilities/calendaring changes to ensure minimum disruption to core institutional activities.
  • Development and recommendation of policies related to facility use. 
  • Coordinate rental properties needs.
  • Provides assistance and information to Division Directors, faculty, staff and outside organizations regarding facility use, capabilities, and resources.
  • Interview, hire and oversee summer staff.
  • Direct summer staff with authority, efficiency, and professionalism.
  • Supervise and successfully execute the set-up of institutional events coordinating to the daily schedule. 
  • Liaising with the Production Manager, conductors, artists, sound and light technicians, stagehands and musicians to determine the needs of events. 
  • Design two shows within field of expertise (Sound, Lighting, staging). 
  • Apply technical knowledge to achieve the determined artistic objectives while maintaining a high level of production and execution. 
  • Assisting with Interlochen Presents events including load-in and load out, and stage operations.
  • Other duties as assigned.
  • Bachelor’s degree (or equivalent experience) in production or related field required. 
  • Valid driver’s license is a must.
  • Successful candidates should have an extensive knowledge of an experience in stage production practices, methodologies, and supervision. 
  • Position requires someone who is self-motivated and able to work well in a collaborative environment.
  • Must able to lift, push or pull objects up to 50 pounds using appropriate tools.
  • Must be able to handle a rigorous work schedule including nights and weekends.
  • Must be an efficient multi-tasker.
  • Knowledge in Google Docs, Microsoft Office and proficient computer use required.
  • Must possess strong interpersonal and communication (written and verbal) skills.

A competitive salary, commensurate with experience and qualifications. Also a medical, dental and vision benefits package is being offered along with one meal during a shift (when service is open).

Application Process:
If interested in applying please submit an application by clicking the "Apply Now" button at the bottom of the page. 

Required documents for application are: cover letter/letter of interest, resume and a current listing of three references. You can additionally upload these documents during the submission of the application process by selecting "Apply and continue to upload documents" button. Please upload your documents in a pdf format. 

Review of materials will commence immediately and continue until the position has been filled. Materials submitted will be held in strictest confidence, and references will not be contacted without the permission of the applicant.

The next step of the application process will ask you a series of questions, some are required by the EEOC concerning Protected Veteran Status and Voluntary Self-Identification of Disability. For more information please view the following hyperlinks. 
EEOC Voluntary Self-Identification of Protected Veteran Status
Voluntary Self-Identification of Disability

If interested in applying please submit an application by clicking the "Apply Now" button at the bottom of the page. 

More information about Interlochen Center for the Arts:

Interlochen Center for the Arts is the recipient of the National Medal of Arts and the only organization in the world that brings together: a 2,500-student summer camp program; a 500-student fine arts boarding high school; opportunities for hundreds of adults to engage in fulfilling artistic and creative programs; two 24-hour listener-supported public radio stations (classical music and news); more than 600 arts presentations annually by students, faculty and world-renowned guest artists; a global alumni base spanning eight decades, including leaders in arts and all other endeavors. For information, visit Interlochen online at www.interlochen.org.

Interlochen Center for the Arts MISSION…
To engage and inspire people worldwide through excellence in educational, artistic and cultural programs, enhancing the quality of life through the universal language of the arts.

To ignite lifelong passion for the arts 

Nurturing, Inspiring,Transforming, Enlightening and Enduring

Interlochen Center for the Arts includes:
Interlochen Arts Academy
Interlochen Arts Academy, a fine arts boarding high school, offers the highest quality artistic training combined with comprehensive college-preparatory academics. The Academy also offers post-graduate opportunities.

Interlochen Arts Camp
Young artists from around the world gather at Interlochen each summer to learn, create and perform alongside leading artists and instructors. Programs are offered to students in grades three through twelve.

Interlochen College of Creative Arts
Adult artists thrive on opportunities to learn and express themselves creatively. The College of Creative Arts offers programs in a variety of arts disciplines.

Interlochen Public Radio
Classical Music: 88.7 FM, Interlochen; 88.5 FM, Mackinaw City; 94.7 FM, Traverse City and 100.9 FM, East Jordan/Charlevoix
News Radio: 91.5 FM, Traverse City; 90.1 FM, Harbor Springs/Petoskey; 89.7 FM, Manistee/Ludington
Streaming online at ipr.interlochen.org. Through two listener-supported broadcast services, Interlochen Public Radio (IPR) connects northwest Michigan with arts, news and culture on a global scale. IPR also gives significant focus to local and regional news, information and artists.

Interlochen Presents
Interlochen brings dozens of world-renowned artists to northwest Michigan, enhancing the region’s position on the global arts map. Interlochen presents more than 600 events each year by students, faculty and guest artists, making Interlochen one of the nation’s largest arts presenters

Self Identification TextOur company is an equal opportunity employer that supports workforce diversity. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on, race, gender, veteran status, disability or other protected category. To allow our business to evaluate their diversity recruiting efforts, and as a government contractor with regulatory reporting obligations, we collect information about race/ethnicity and gender during our application process. Your cooperation is appreciated in providing the information below, which will be used by our business for statistical reporting and any required government reporting (Responding to this request is voluntary and this information will not be used in assessing your qualifications for any position).